A guide to preparing grant, partner and community-support payments with clear evidence.
Take the full guide away as a PDF, or read every section on this page.
This guide is for small charities, community associations, cultural groups and local organisations sending money to partners, projects or suppliers.
| Requirement | What this means in practice |
|---|---|
| Constitution or rules | The document showing how the group is run and who can approve payments. |
| Committee/trustee approval | Minute, email approval or signatory note depending on the rules. |
| Fund source | Donation, grant, fundraising, reserves or restricted fund note. |
| Recipient evidence | Partner details, invoice, project note or grant purpose. |
| Payment summary | Amount, currency, destination country, timing and what should arrive. |
Identify the type of payment and the evidence to prepare before relying on a quote or sending money.
| Example | What to prepare |
|---|---|
| Community fundraiser sends overseas relief | Appeal purpose, committee approval, fund source, local partner evidence and beneficiary purpose. |
| Small charity pays field partner | Grant/project note, recipient due diligence, funding source and reporting expectation. |
| Association pays overseas event supplier | Invoice, supplier details, event purpose, committee approval and route comparison. |
| Cultural group supports partner programme | Programme note, recipient relationship, expected impact and source-of-funds explanation. |
If most of this is unclear, pause before sending the payment and clarify the evidence first.
Before choosing a bank, app or provider, check the whole route. The lowest visible fee may not mean the best outcome.
| Term | Plain-English meaning |
|---|---|
| Fixed fee | The upfront charge for sending the payment. It is only one part of the cost. |
| FX rate or margin | The exchange rate can matter more than the fixed fee, especially on larger payments. |
| OUR / SHA / BEN | SWIFT charge options. They affect whether the sender, recipient or both may bear charges. |
| Recipient deductions | Intermediary or recipient-bank charges can reduce what arrives. |
| Review questions | Banks and providers may ask for purpose, source of funds, recipient details or invoice evidence. |
Nasara helps prepare a clearer payment file before money moves. Your provider or bank may still run its own checks.
Tell us about the transfer and we will help you prepare the evidence before money moves.
Official charity guidance may apply where the organisation is a charity; informal groups should still keep clear approval and evidence records.
This guide does not replace legal, tax, customs, charity governance or regulated payment advice. It is designed to help you prepare clearer information before discussing a transfer route. This is general information only. Nasara does not promise the cheapest route or guaranteed transfer release.